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The usage of this service assume that all users fully understand the commercial reglementations and this site does not claim to provide any piece of advise on legal subjects. Footnotes and header fields are provided to hold any further information.
The owners of the site are providing this document production service and should not be considered emiters of the documents produced or parties in the trades done by the users. You are fully responsible of all that will be done with your files.

Online help

The invoices and the other commercial documents must observe the rules about mandatory fields. These fields are different depending on the legal form of the seller and the fact that the buyer is in the same country, in an EU country or outside the EU.

Registration number

When setting up a record you must enter a Company registration Number (CRN) for a company with a status code of :

Limited Company or PLC
Society registered under the Industrial Provident Societies Act
Close Investment Holding company
Public Corporation

The CRN may be made up of
- Up to eight numerals
- Two alphabetical characters (prefix) followed by up to six numerals

VAT Registration number

If you are in business, you must register for VAT if your turnover for the previous 12 months is above £67,000. This is known as the VAT registration threshold. It changes regularly, so you should regularly check your turnover against the current threshold. You must also register for VAT if:

  • You think your turnover may go over the threshold in the next 30 days.
  • You take over a VAT registered business as a going concern.
  • You are selling goods into the UK from another country in the EU and exceed the 'distance selling threshold'.
  • You acquire goods from other countries in the EU totalling more than £67,000 in a year

The buyer can also have a VAT registration number if resident in a EU country but companies outside EU can also have a registered VAT number. This is usefull when doing intra-EU trades. You can find offical documentation on

Invoice number

Each of your invoices should have a unique invoice number. Although is called a number it can include letters. The number should allow to sort the document chronogicaly.

Activity type

It's not mandatory but used outside UK.


If you choose to make a PDF, this logo will be placed on the top left-hand corner of your document. This functionality has been disabled on Internet Explorer due to a bug on it.


Nothing happens when I click on "Generate printable".

Check that you don't have an active pop-up blocker. Your browser should warn you. On Internet Explorer navigator the pop-up blocker can be configured on the Tools menu.

How do I make a discount?

Fill a line with a negative amount.

Totals seem wrong.

If you check the "VAT included input" option, a division is made to find the VAT amount and the result must be rounded. Although the rounded rules are observed, a one cent difference can appear in the total. To correct it, uncheck the option "VAT included input" and enter your prices VAT excluded.

Can you add other fields such as payment or transport information ?

These additions would make the form too complicated for the beginners. As free service, BonneFacture must remain simple without any training. Use the free fields such as the footnotes and the description line to put your extra information in.

I need an invoice without VAT, the file produced still mention the word VAT, what can I do ?

The word VAT is not forbidden it just that the VAT must be zero. By changing the rate to a zero rate.